We’re hiring!
Job Opportunity: Office Manager
Location: Melrose, MA | Position: (Hybrid) Part/ Full-Time (30-40 hours a week)
About:
We’re looking for an exceptionally organized, proactive, and detail-driven Office Manager who has a genuine passion for construction and home design. If you're someone who thrives on structure, never misses a follow-up, and loves being the behind-the-scenes engine that keeps projects moving smoothly—this role is for you
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Position Type: (Hybrid) Part/ Full-Time (30-40 hours a week)
Location: Will work out of our office in Melrose, MA. Work from home options available, but the ideal candidate will be able to be in the office.
The Role
As an integral part of our team, you’ll:
Project Support & Coordination
Apply for and manage building permits, licenses, and inspections across multiple municipalities
Coordinate with designers and project managers to order materials 3–4 weeks ahead of install dates
Ensure materials are ordered accurately, delivered on time, and logged properly
Schedule dumpster and portable toilet deliveries/pickups for job sites
Call Dig Safe before any sitework begins; Schedule and confirm all necessary inspections
Handle warranty claims with clients and trade partners, ensuring clear and timely communication
Administrative Management
Manage client and vendor invoicing, including tracking payments and sending follow-up reminders
Organize digital and physical files, contracts, purchase orders, and permits
Communicate professionally with clients, subcontractors, vendors, and town officials
Financial & Vendor Support
Track project budgets and expenses; flag variances
Support bookkeeping and accounting with invoice categorization, receipts, and expense reports
Maintain up-to-date records of vendor pricing, payment terms, and delivery timelines
Team & Culture Support
Help onboard new clients and vendors on our online portal
Maintain and improve internal processes to boost efficiency
Not Required But A Bonus If…
Have experince using Buildertrend.
You like lemon spindrifts… and dogs.
What We’re Looking For:
Experience: Hi, Sam here. I have a degree in Marketing, and Graphic Design and here I am a female General Contractor and designer running a rapidly growing Design & Build business. You don’t need a degree to tell you what you’re good at. Have a passion for Design? Do you feel some type of “high” when checking things off your to-do list? Are you the person who never forgets to follow up? Do you like the idea of learning in the construction and design industry? Honestly… are you a good person? Excited to be a part of a team environment? Looking forward to taking your Type-A organized mind and using it to propel the business forward? Thats what we’re looking for.
Team Player: You thrive in a collaborative environment and enjoy working closely with others.
Passion: A love for organization, creativity, and problem-solving.
Cultural Fit: Someone who values teamwork, enjoys a supportive workplace, and is excited to be a vital part of a growing company.
Why Join Us?
Paid Holidays: Because we love a day off to recharge!
401K with Match: Your future matters to us, and we’re committed to helping you build it.
Collaborative Culture: You'll be supported by a team that encourages problem-solving, continuous improvement, and cross-functional collaboration—no silos, no egos!
Growth Opportunities: Be a key player in a growing company, shaping its future while advancing your career.
Fun, Exciting Atmosphere: We’re serious about our work but know how to have fun doing it!
Pay: Hourly $18-$20 an hour
Ideal candidates will be flexible, organized, reliable and energetic. They should have good instincts and a positive attitude. They should be able to express themselves well verbally and in writing.
This role is for you if…
You’re the kind of person who lives by lists, loves a good system, and takes pride in making sure nothing slips through the cracks. You're known for your follow-up skills—clients, vendors, and teammates can count on you to follow through every time. You have a genuine interest in residential construction and home design, and you feel energized being part of a team that brings beautiful spaces to life.
Fast-paced environments don’t rattle you—in fact, you thrive when juggling multiple priorities and keeping things running smoothly. If you’ve worked in construction, residential design, or a related field, that’s a big plus.
Why work for us?
This is the section that companies tell you about their 5 Year sabbaticals and hot fudge sundae bar on the 7th floor of the office. Sorry, we ain't got that. What we do have? Well, first off our dog Tito will be in the office during the week, so we think that basically trumps a sabbatical?? No but seriously, at our core, we care about people—our employees, clients, and trade partners. We believe that while work is important, there’s so much more to life than the hours spent within these four walls. That’s why we strive to create a workplace where you can truly be yourself and feel like part of our family.
Our team embodies a “whatever it takes” attitude, and we’re committed to keeping that spirit alive. We have each other’s backs, and we know that mistakes are part of growth, just like laughter is part of our culture. Whether it’s Friday happy hours or the occasional midday ice cream break, we make time for the moments that matter.
We value accountability over finger-pointing and ensure you feel supported, excited, challenged, and genuinely happy here. After all, isn’t that what life—and a great job—is all about?
Interested? Mainly for Tito… we get it.
If so, fill out the form and let us know why you think you’d be great for this role and we’ll be in touch!