We’re hiring!
Role: Office Manager
About Us:
Eagle Hill Homes is a design & build company run by a husband and wife team. After years of renovating homes together, this young and eager couple launched a residential construction, design & development business mid-pandemic and it is growing beyond their wildest dreams!
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Position Type: Part Time
Schedule: 15-20 hours per week
Location: Will work out of our office in Melrose, MA. Work from home options available, but the ideal candidate will be able to be in office a few days a week.
Pay: Dependent upon experience ($18-$21 per hour)
Ideal candidates will be flexible, organized, reliable and energetic. They should have good instincts and a positive attitude. They should be able to express themselves well verbally and in writing.
Education: Hi, Sam here. I have a degree in Marketing, and Graphic Design and here I am a female General Contractor and designer running a rapidly growing business. You don’t need a degree to tell you what you’re good at. Have a passion for organization? Design? Real Estate? Love the idea of helping organize a business? Do you feel some type of “high” when checking things off your to-do list? Are you the person who never forgets to follow up? Do you like the idea of learning the construction and design industry? Honestly… are you a good person? Excited to be a part of a team envoirment? Looking forward to taking your Type-A organized mind and using it to propel the business forward? Thats what we’re looking for.
Experience: Proficient in Word, Excel, Gmail. A general understanding of Buildertrend and Asana is a plus. (But I mean lets be honest if you don’t know it, I know you can learn it)
This role is for you if…
You are so organized you can’t leave the house without making your bed…. Lol. Kidding… but also not. We are really looking for someone who can handle a boat load of admin tasks for us, while in tandem learning the process and lingo of a residential design & build company. We need someone who values communication, is extremely thorough, and detail oriented, but also someone who likes to have fun, joke around, and enjoys a Friday afternoon ice cream break.
Duties include, but are not limited to:
Send PO’s from Buildertrend to Sub contractors
Submit building permits with city/town
Request for inspections
Research and call building departments with permit questions
Manage Insurance Certificates with subcontractors
Send intro emails to subs for buildertrend (& follow Up)
Send intro emails to clients for buildertrend
Assistance in Job Book creation
General Assistance to our Design Coordinator
Assistance in creation of our “After the project guide”
Request reviews from clients
Request Dumpsters to job sites
Place lumber orders with vendors
Order portable toilet to job sites
Ensure all invoices & payments get uploaded to google drive
Coordinate site visits with clients on behalf of team
Email sub contractors schedule updates for jobs
Assist with social media strategy
Why work for us?
This is the section that companies tell you about their 401K matches, unlimited vacation days and hot fudge sundae bar on the 7th floor of the office. Sorry, we ain't got any of that. What we do have? Well, first off our dog Tito will be in the office during the week, so we think that basically trumps a 401K match?? No but seriously, we’ll offer you a learning experience like you’ve never had before, simply because we are learning too. You’ll have the opportunity to see first hand what it takes to run a business, to create systems and process that work, and improve revenue and business function, and also get to see first hand how mistakes are made, how to bounce back from them, and how to stop them from happening in the future. You’ll have the opportunity to become a key part in growing our business and taking our company to the next level.
Interested? Mainly for Tito… we get it.
If so, fill out the form and let us know why you think you’d be great for this role and we’ll be in touch!